Business Administrator- Part time 20 hours £14,000 per annum (£27,000 pro rata)- 18 month contract- Reading or London Paddington
My Client has released an exciting opportunity to join their team in London Paddington or Reading to join their Cybersecurity Solutions Group.
Provide excellent administration support to the senior staff member
Contributes to smooth day-to-day running of the senior staff member’s team/s by providing timely and effective administrative assistance.
Acts as an essential group point of contact both internally and externally, demonstrating pro-activity and professionalism in all activities undertaken.
Ensure smooth and seamless integration and management of the Manager’s team, applying pro-activity, initiative, discretion and confidentiality to all tasks.
Key areas of responsibility:
Diary management, responsible for keeping an overall view of the diary and ensuring provision of all briefing papers and supporting information to the Manager in a timely manner.
Manages team administration in an effective, timely and professional manner.
Provides high level administration support to the senior staff member’s team, including:
o Scheduling and co-ordination of group meetings/offsites, including logistics, catering etc.
o Preparation of meeting agendas and briefing packs where appropriate.
o Organising group travel itineraries and using online travel approval forms [where appropriate].
o Delivering high quality and timely responses to incoming telephone calls, emails and correspondence.
o Assisting with preparation of presentations, reports and correspondence from draft.
o Photocopying, faxing and dealing with courier requests.
o Collection and distribution of mail from the mail rooms and ownership of mail rooms.
Acting as main point of contact for the Group when they are out or away from their desks.
Remind Manager(s) of scheduled activities which require preparation including 1-1s performance reviews, internal and external meetings, presentations, etc. Chase team members for information to meet deadlines.
All travel itineraries to be identified and arrangements made well in advance with all visa requirements, currency, hotels, transfers etc.
Undertake general Office Management duties on behalf of the department
Assisting with ad hoc projects on behalf of Managers as and when required, eg Md Year Planning etc
Arrange conference calls/live meetings.
Experience and Professional Qualification Requirements:
Experience operating at PA level in a large Corporate, preferably IT environment
Knowledge at intermediate level of MS Outlook, Word, Excel, PowerPoint
A minimum of 5 GSCE or equivalent, including Mathematics and English
Behaviour and Personality Profile:
Extremely well organized, excellent planning and prioritising ability
Ability to manage and prioritise multiple demands by being reactive/pro-active
Ability to work under pressure, meet committed deadlines and ensure that others deliver what is expected on time
Able to take effective action without having to know the total picture, but seeking the appropriate knowledge required and escalating as required
Effective communication skills both verbal and wri