Executive Administrator

Executive Administrator – £30,000-35,000 per annum- 18 month contract- London Paddington or Reading (Flexible working from home)

My Client has released an exciting opportunity to join their team, they are flexible with somebody to work in either London Paddington or Reading. This will be an 18 month contract role.

Executive Admin Support
Segments: CEE OCP SMC
GM/Director Support:

Pro-active diary management working across multiple time zones and 36 countries, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings.
Act as an ambassador and key contact for all matters related to the GM’s office, constantly feeding back to the GM
Ensuring all briefing papers and supporting information for internal / external meetings are given to the GM/Director in a timely manner.
Co-coordinating domestic and international travel on behalf of the GM/Director including accommodation, transfers.
Book meeting rooms, catering and AV for GM/Director’s meetings.

Preparing expenses for GM/Director.
Managing logistics for all internal and external meetings / presentations for GM/Director
Manage and monitor actions from segment Leadership meetings.
Delivering high quality and timely responses to incoming telephone calls, emails and correspondence.

Group Business Support (supporting approx. 20 people)

Provides group support in an effective, timely and professional manner including:
Scheduling and co-ordination of group meetings/off-sites, including logistics, catering etc.
Oversee and drive important deadlines for the GM and the LT, always working closely with HR on important milestones
Assisting Segment LT teams (and extended teams) on administration matters where time allows.
Organizing travel itineraries for the Group where needed.
Ownership of internal processes, including MyOrder creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
Updating and monitoring Org Charts, team aliases, Segment SharePoint sites.
Organising Live Meetings for large group meetings.

Success Criteria:
Provides effective GM/Director and Group support and enables all staff within segments to work as efficiently and effectively as possible.
Capable of building and maintaining excellent relationships with key stakeholders including a tight network of other Assistants internally and externally.
Presents a professional image on behalf of the Group, both internally and externally, at all times.
Maintains and seeks to improve admin processes on behalf of the Group.
Error free processes
Error free and timely correspondence.
Uses initiative appropriate to position, escalating where appropriate.
Freely shares best practice.
Demonstrates exceptional time management, organisation and planning skills.
Demonstrates ownership, tracking and follow through to resolution on all queries and issues.

Experience Required:
Self-motivated, hands on, can do attitude
A minimum of two years’ experience operating at PA level
Experience working across multiple time zones
Proficient in Outlook and office skills
Organised and efficient, able to prioritise and forward plan
Good at problem so

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